Macedon Ranges · Small business

Practical business solutions that save time, reduce admin and simplify how you work.

Grounded Business Solutions is a small business IT and systems consultancy based in the Macedon Ranges. We help businesses replace manual processes, spreadsheets and clunky systems with practical workflow reviews, automation, custom tools and websites, working face to face, remotely or a mix of both, depending on what the project needs.

Get in Touch Or see what we help with

Now booking projects starting February 2027. Get in touch and we'll pencil you in.

20+ years' experience

Practical, not over-engineered

Macedon Ranges, working Australia-wide

The problem

Too much admin. Too many workarounds. Not enough time.

Many small businesses are held together by spreadsheets, paper-based processes, text messages, duplicated data and systems that no longer fit the way they work. It slows everything down.

We help simplify the day-to-day running of your business by improving workflows, reducing repetitive tasks and building practical solutions that actually make life easier.

What we help with

Where most businesses start.

At Grounded Business Solutions, we offer a range of practical services for small businesses and organisations. Here are some of the most common starting points. If you have an idea you'd like to build, a process that's becoming a headache, or you're just not sure where to begin, getting in touch costs nothing.

Workflow & Efficiency Reviews

Find what's slowing your business down. A workflow review identifies where time is being lost and what to fix first.

Spreadsheet & System Replacement

Replace the spreadsheets and workarounds you've outgrown with simpler, better-fit solutions.

Automation

Stop doing the same tasks over and over. Automate appointment confirmations, follow-ups and weekly reports.

Custom Business Tools

Tools built around how your business actually works. Things like booking systems, job trackers, quoting calculators, or purpose-built apps. See the case studies below for real examples.

Websites & SEO

Clear, fast, mobile-friendly websites with the search basics done properly, so customers can find you and get in touch.

Google Business Profile & Social Media

Show up on Google Maps and local searches, start collecting reviews, and get Facebook and Instagram set up properly, with a simple plan you can keep running yourself.

Why it matters

Better systems don't just save time. They create breathing room.

When your business runs better, you spend less time chasing information, fixing errors and doing the same task over and over again.

That means more time for customers, staff, growth, or simply getting your evenings back.

About the founder

Backed by real business transformation experience.

Big business experience, small business practicality.

Grounded Business Solutions is built on more than 20 years of experience across IT, business transformation and system implementation, working with organisations across Australia, Hong Kong and the UK. That background spans banking, retail, government and consulting, with a focus on improving processes, selecting the right systems and delivering practical outcomes.

Now that experience is brought into small business, in a way that is practical, personal and grounded.

Real projects, real outcomes.

A few examples of recent work, from custom-built systems to websites for small businesses across Australia and the UK.

Custom System · UK

Scottish Home Inspections

Website plus a custom booking and customer management system for a growing property inspection business in Scotland, replacing manual booking with online scheduling and digital report delivery.

Manual booking replaced. Online bookings 24/7.

Silent auction management system dashboard

Custom Tool · Schools & Community

Silent Auction Manager

A ready-to-use silent auction system for school and community fundraisers: QR registration, SMS winner notifications, payment tracking and instant reporting, while keeping the paper bidding families enjoy on the night.

Built and demonstrated. Ready for its first event.

Winnie, a young white Highland calf, standing in golden grass

Social Media · Macedon Ranges

Winnie is born

Facebook and Instagram set-up, a launch plan and animated video content for a children's picture book from the founder's own farm, Cadzow Croft.

Two connected brands. Book launched October 2026.

Who we help

Built for the businesses, organisations and operators doing it all themselves.

Based in the Macedon Ranges, we work with small businesses, schools and not-for-profits across Victoria, Australia-wide and the UK: anywhere there's friction in how things run and not enough time or technical bandwidth to sort it out alone.

Locally, that means towns like Kyneton, Woodend, Gisborne, Romsey and Lancefield, and we regularly travel to Melbourne, Bendigo and Ballarat. We only take on a small number of clients at a time, so every project gets the focus and attention it deserves.

Small businesses and sole traders
Schools and community organisations
Trades and field services
Property, rural and farm-based businesses
Hospitality, retail and service businesses
Not-for-profits and charities

…and other small operations that just need things to run more smoothly.

On modern tools

Using modern tools, without overcomplicating things.

Technology has moved quickly, and AI is creating new opportunities to save time and reduce admin. We use these tools deliberately: to speed up routine work, automate repetitive steps, improve customer communication and reduce manual handling behind the scenes.

The right tools, applied in the right places, can free up real time without adding complexity. The wrong tools just create more work in disguise.

The goal is simple: use technology where it genuinely helps.

— Let's chat —

Ready to make your business easier to run?

Whether you need a one-off improvement, help replacing an outdated process, or support designing a better way of working, we'd love to hear from you.

Get in Touch

No pressure, no jargon. Just a chat about what's going on and whether we can help. You'll usually hear back within 24–48 hours. Now booking projects starting February 2027.